Gmail and Docs also get generative AI tools; what they can do for you

Google Workspace apps are displayed on the phone

Photo by Nicholas Economou/NurPhoto via Getty Images

Technological advances in generative artificial intelligence are taking the world by storm. After ChatGPT and Microsoft’s Bing, the next piece of technology is in Google Workspace. Today, Google announced that a beta version of its generative AI will be rolling out to select testers. AI will change the way people use Gmail, Google Docs, Slides, Sheets, Meet and Chat.

Also: How does ChatGPT work?

For years, Google has used AI to power Smart Compose in Gmail and auto-generated summaries in Google Docs. As you type, the predicted word or phrase will appear in translucent letters, and users can swipe or press the Tab key to complete the predicted words.

Gmail and Docs are written for you

With Google’s new capabilities, generative AI will help users write more with less context. You can enter a subject in Gmail and Docs, and the rest will be written for you. For example, in a blog post, Google suggests that hiring managers use the new feature to create a welcome letter for a new employee. AI will write the letter in seconds. all you have to do is edit the email to match your personal writing style, tone, and voice.

Also: How to get ChatGPT to provide sources and citations

In a long email subject, you can tell AI to summarize your conversation. Based on the email conversation, you can go to Docs and ask the AI ​​to write a comprehensive brief or pitch. You can adjust the tone and voice to match your professional goals and company culture.

The accompanying Slides presentation is prepared for you

The new tools can then create an accompanying Slideshow based on what the AI ​​has written. And based on the slideshow’s written content, images, themes, and color tones can be uniquely tailored to the presentation. AI can write your notes within the presentation.

Also: How to start using ChatGPT?

In Google Sheets, users can create personalized messages in a spreadsheet for clients, customers, or partners about a brief or campaign.

Personalized Chat messages and Meet workflows

In Chat, you can ask AI to create personalized messages for individuals or a team to thank them for their participation. Depending on how you feel about the message you’ve created, you can ask the AI ​​to rewrite it to elaborate, summarize your points, shorten the message, make it more formal, or use Google’s basic “I’m feeling lucky” option with a casual tone.

Google Meet will allow users to create workflows to increase the productivity of formal and professional conversations.

What does this mean for you?

Google’s new generative AI features are not yet available to the general public. And it’s unclear exactly when the features will be available. For now, Google is only beta-testing the AI ​​in English to make sure it works as it should.

Google says the company ensures that users are in control of the AI ​​and its writing. That means the option is always available to edit the AI ​​output.

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